Profile Guide Chapter 4 - Revision history

Jeremy: /* MARC21 Format */

2010-12-09T18:29:18Z

‎MARC21 Format

Jeremy: /* Authority File — Step 4B.7 Question */

2010-12-09T18:05:35Z

‎Authority File — Step 4B.7 Question

Jeremy: /* Interesting Authorities */

2010-12-09T18:03:21Z

‎Interesting Authorities

Jeremy: /* Bibliographic Record Change Stamps */

2010-12-09T18:01:45Z

‎Bibliographic Record Change Stamps

Nate: /* Heading Tracker Application */

2009-05-29T16:40:23Z

‎Heading Tracker Application

Nate: /* Overview */

2009-05-29T16:39:54Z

‎Overview

Nate: /* Heading Tracker — Step 4B.9 Question */

2009-05-27T15:18:37Z

‎Heading Tracker — Step 4B.9 Question

Nate: /* Overview */

2009-05-12T14:33:25Z

‎Overview

Nate: 1

2009-05-05T20:14:31Z

WikiSysop at 17:06, 30 October 2008

2008-10-30T17:06:56Z

@@ Line 93: / Line 93: @@
 <br>
 === MARC21 Format ===
-All authority records provided by MARS 2.0 are in MARC21 format.
+All authority records provided by MARS 2.0 are in MARC21 format. If necessary, files can also be output as MARCXML.
 <br>
 == Authority File — Step 4B.3 Question ==
 [[Image:4b-3.png]]<br>

@@ Line 188: / Line 188: @@
 Indicate if you would like your form/genre authority records included in the related authority file, or distributed in a separate file of authority records. For example, if a library has opted to have their MeSH genre heading (655 fields) updated by MARS 2.0 authority control, they could have the related MeSH  genre authority records distributed as part of their MeSH subject authority file by selecting the first option in Step 4B.7. Alternately, the library could have the MeSH genre authority records distributed in a separate file (i.e., MeSH topical subject authority records in one file and genre authority records in a separate file) by selecting the second option in Step 4B.7.
 <br>
 === MeSH Genre Authority Records ===

@@ Line 142: / Line 142: @@
 Indicate your choice to receive all authority records that match bibliographic headings, or '''interesting only''' authority records. All national-level authority records, whether '''interesting''' or not, are essential when validating new headings. MARS 2.0 staff recommends that you choose all authority records, unless local system disk space is limited.
 <br>
 == Authority File — Step 4B.5 Question ==
 [[Image:4b-5.png]]<br>

@@ Line 17: / Line 17: @@
 === Bibliographic Record Change Stamps ===
-MARS 2.0 programs can '''stamp''' each bibliographic record with one or all of the following identifiers or only those bibliographic records that were changed during the MARS 2.0 process. Indicate in Step 4.2 which, if any, of the following stamp options you would like in your bibliographic records and indicate if you would like to stamp all bibs or only the bib records that were modified as a result of the MARS 2.0 process:<ul><li>'''040 $d “UtOrBLW”''' — The MARC Organization Code '''UtOrBLW''' can be added to the Modifying Agency ($d) subfield in the 040 field. An 040 field is added to any record lacking an 040 field.<li>'''MARS Stamp''' — The text '''MARS''' can be added in a subfield $a in a field you specify, for example a 945 field.<li>'''Leader byte 23, “M”''' — This is undefined in the MARC21 Bibliographic Format.<li>'''Update / Add 005 Field''' —  MARS 2.0 software can update an existing 005 Date and Time of Latest Transaction field to the date and time that the record is being processed. The 005 Date and Time of Latest Transaction field is now mandatory in the MARC21 Bibliographic Format. If this option is requested and a record does not contain an 005 field, MARS 2.0 will add one.<li>'''Other''' — If your library has other methods in mind for adding a change stamp to the record, please specify.<li>'''None''' — If you do not wish MARS 2.0 to add a modifying '''stamp''' to your bibliographic records, please choose this option.</ul>
+MARS 2.0 programs can '''stamp''' each bibliographic record with one or more of the following identifiers or only those bibliographic records that were changed during the MARS 2.0 process. Indicate in Step 4.2 which, if any, of the following stamp options you would like in your bibliographic records and indicate if you would like to stamp all bibs or only the bib records that were modified as a result of the MARS 2.0 process:<ul><li>'''040 $d “UtOrBLW”''' — The MARC Organization Code '''UtOrBLW''' can be added to the Modifying Agency ($d) subfield in the 040 field. An 040 field is added to any record lacking an 040 field.<li>'''MARS Stamp''' — The text '''MARS''' can be added in a subfield $a in a field you specify, for example a 945 field.<li>'''Leader byte 23, “M”''' — This is undefined in the MARC21 Bibliographic Format.<li>'''Update / Add 005 Field''' —  MARS 2.0 software can update an existing 005 Date and Time of Latest Transaction field to the date and time that the record is being processed. The 005 Date and Time of Latest Transaction field is now mandatory in the MARC21 Bibliographic Format. If this option is requested and a record does not contain an 005 field, MARS 2.0 will add one.<li>'''Other''' — If your library has other methods in mind for adding a change stamp to the record, please specify.<li>'''None''' — If you do not wish MARS 2.0 to add a modifying '''stamp''' to your bibliographic records, please choose this option.</ul>
 == Bibliographic File — Step 4A.3 Question ==

@@ Line 261: / Line 261: @@
 === Heading Tracker Application ===
-This enhancement keeps track of the previously unmatched 1XX from the library's authority record. So when LC makes and sends an update for that authority record to BSLW, our program will compare the 1XX and 4XX within the updated record to the older 1XX from the library's record. If the two do not match, then the older form is included in the updated authority record from LC.
+This enhancement keeps track of the previously matched 1XX from the library's authority record. So when LC makes and sends an update for that authority record to BSLW, our program will compare the 1XX and 4XX within the updated record to the older 1XX from the library's record. If the two do not match, then the older form is included in the updated authority record from LC.
   '''Generic Name Example'''

@@ Line 258: / Line 258: @@
 === Overview ===
-As Library of Congress makes updates to its name and subject headings, older headings are sometimes not included in the updated authority records. These older headings can cause more work for the staff. On some ILS systems, the staff will need to manually go through and sync the changed authority records with the older forms in the library's database.
+As Library of Congress makes updates to its name and subject headings, older headings are sometimes not included in the updated authority records. These older headings can cause more work for the staff. On some ILS systems, the staff will need to manually go through and sync the changed authority records with the older forms in the library's database, because a string match is used to sync the bib to authority data.
 === Heading Tracker Application ===

@@ Line 255: / Line 255: @@
 == Heading Tracker — Step 4B.9 Question ==
-[[Image:4b-9.jpg]]<br>
+[[Image:4b-9.png]]<br>
 === Overview ===
@@ Line 263: / Line 263: @@
 This enhancement keeps track of the previously unmatched 1XX from the library's authority record. So when LC makes and sends an update for that authority record to BSLW, our program will compare the 1XX and 4XX within the updated record to the older 1XX from the library's record. If the two do not match, then the older form is included in the updated authority record from LC.
-  '''Example'''
+  '''Generic Name Example'''
   	'''Older 1XX from Library''':
    	n  00000489
@@ Line 276: / Line 276: @@
   1 	$aGrant, Pamela,$d1941-
   1 	$wnnea$aGrant, Pamela$5UtOrBLW
 ==== Hide / Display Heading ====
@@ Line 284: / Line 312: @@
 ==== Change 2nd Indicator ====
-Some ILS systems may have issues trying to load 2nd indicator values other than "blank" on the newly added 4XX headings. BSLW offers users the option to change all 2nd indicators to blank to circumvent any potential problems. If your system does not take into account the 2nd indicator value when loading authorities, then you can choose the default, which is to retain the 2nd indicator value.
+Some ILS systems may have issues trying to load 2nd indicator values other than "blank" on the newly added 4XX headings. BSLW offers users the option to change all 2nd indicators to blank to circumvent any potential problems. If your system does not take into account the 2nd indicator value when loading authorities, then you can choose the default, which is to retain the 2nd indicator value. The default is to '''not''' change the 2nd indicator value from what LC has.
 [[category:Profile Guide]]

← Older revision		Revision as of 20:14, 5 May 2009
Line 254:		Line 254:
	Indicate in Step 4B.8 if you would like Backstage to change the second indicator to blank as well as whether you would like the local LC notes (9XX) removed from authorities delivered back to you.		Indicate in Step 4B.8 if you would like Backstage to change the second indicator to blank as well as whether you would like the local LC notes (9XX) removed from authorities delivered back to you.

		+	== Heading Tracker — Step 4B.9 Question ==
		+	[[Image:4b-9.jpg]]<br>
		+
		+	=== Overview ===
		+	As Library of Congress makes updates to its name and subject headings, older headings are sometimes not included in the updated authority records. These older headings not appearing in the updated authorities can cause more work for the staff, who would need to manually go through and sync the changed authority records with the older forms in the library's database.
		+
		+	=== Heading Tracker Application ===
		+	This enhancement keeps track of the previously unmatched 1XX from the library's authority record. So when LC makes and sends an update for that authority record to BSLW, our program will compare the 1XX and 4XX within the updated record to the older 1XX from the library's record. If the two do not match, then the older form is included in the updated authority record from LC.
		+
		+	'''Example'''
		+	'''Older 1XX from Library''':
		+	001 n 00000489
		+	100 1 $aGrant, Pamela
		+
		+	'''LC Update''':
		+	001 n 00000489
		+	100 1 $aGrant, Pamela,$d1941-
		+
		+	'''With Heading Tracker enhancement''':
		+	001 n 00000489
		+	100 1 $aGrant, Pamela,$d1941-
		+	400 1 $wnnea$aGrant, Pamela$5UtOrBLW
		+
		+	==== Hide / Display Heading ====
		+	By default, the older heading is set to be hidden from patrons, while being visible to the OPAC. You can choose here whether the older heading (in a 4XX) should be displayed to patrons.
		+
		+	==== Generic Names ====
		+	As in the example above, generic names can be included with the Heading Tracker. However, please be aware that this may cause unwanted updates throughout your system as generic names (i.e., names without qualifiers) may find updates against several of your other legitimate headings. The default is to include generic names.
		+
		+	==== Change 2nd Indicator ====
		+	Some ILS systems may have issues trying to load 2nd indicator values other than "blank" on the newly added 4XX headings. BSLW offers users the option to change all 2nd indicators to blank to circumvent any potential problems. If your system does not take into account the 2nd indicator value when loading authorities, then you can choose the default, which is to retain the 2nd indicator value.

	[[category:Profile Guide]]		[[category:Profile Guide]]

← Older revision		Revision as of 17:06, 30 October 2008
Line 253:		Line 253:

	Indicate in Step 4B.8 if you would like Backstage to change the second indicator to blank as well as whether you would like the local LC notes (9XX) removed from authorities delivered back to you.		Indicate in Step 4B.8 if you would like Backstage to change the second indicator to blank as well as whether you would like the local LC notes (9XX) removed from authorities delivered back to you.
		+
		+
		+	[[category:Profile Guide]]