Profile Guide Chapter 7 - Revision history

Jeremy: /* Partial Matches and Free-Floating Subdivisions */

2012-01-12T20:59:48Z

‎Partial Matches and Free-Floating Subdivisions

Jeremy at 18:26, 9 December 2010

2010-12-09T18:26:04Z

Jeremy: /* TOC Format Options */

2010-12-09T18:22:01Z

‎TOC Format Options

Jeremy: /* MARS 2.0 TOC Enrichment */

2010-12-09T18:21:34Z

‎MARS 2.0 TOC Enrichment

Jeremy: /* Interim Return of Records */

2010-12-09T18:20:53Z

‎Interim Return of Records

Jeremy: /* After Manual Review */

2010-12-09T18:20:35Z

‎After Manual Review

Jeremy: /* Distribution */

2010-12-09T18:19:56Z

‎Distribution

Jeremy: /* Authority Remaster */

2010-12-09T18:19:34Z

‎Authority Remaster

Nate: /* Record Output */

2009-05-29T16:44:03Z

‎Record Output

Nate: /* Overview */

2009-05-29T16:41:36Z

‎Overview

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 Typically there will be a proportionately high number of partially matched headings. Usually about 75% of the total number of headings reported for manual review will be found in the partially matched headings report with most residing in the topical (650) and geographical (651) areas. The reason these areas are high in partial matches is because of the high use of the free-floating subdivisions for topical and geographical subject headings.
-The MARS 2.0 software only considers a heading to be a full match if all subdivisions are established in a continuous string in the Library of Congress authority file. If some of those elements are not established or are established separately as free-floating subdivisions (18X) then the heading is considered a partial match. A partially matched heading could be a legitimate authority heading, but because some of its subdivisions are free-floating the MARS 2.0 software will consider it a parital match and add it to Report R06.
+The MARS 2.0 software only considers a heading to be a full match if all subdivisions are established in a continuous string in the Library of Congress authority file. If some of those elements are not established or are established separately as free-floating subdivisions (18X) then the heading is considered a partial match. A partially matched heading could be a legitimate authority heading, but because some of its subdivisions are free-floating the MARS 2.0 software will consider it a partial match and add it to Report R06.
 === Elements Reviewed ===

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 === Bib Update Service Flow-Chart ===
 [[Image:7-4flow.jpg]]<br>
 [[category:Profile Guide]]

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 === TOC Format Options ===
-Three enrichment formats are available for Table of Contents data:<ol><li>Basic USMARC 505 field—TOC added to $a of the 505 field in conformity with USMARC Standards<li>Enhanced UMMARC 505 field—Blackwell provides an enhanced 505 field<li>Locally defined field—TOC can be added to a local 9XX field</ol>
+Three enrichment formats are available for Table of Contents data:<ol><li>Basic USMARC 505 field—TOC added to $a of the 505 field in conformity with USMARC Standards<li>Enhanced USMARC 505 field—Blackwell provides an enhanced 505 field<li>Locally defined field—TOC can be added to a local 9XX field</ol>
 === Descriptive Summaries & Author Affiliations ===

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 Backstage Library Works has partnered with Blackwell’s Book Services to provide an optional Enriched Content service to your bibliographic records. This service provides TOC (Table of Contents) notes at the chapter level, Summaries from dust jackets and Author affiliation information.
-The advantage of contracting for TOC services through Backstage Library Works is you don’t have to send data to two places or coordinate multiple data deliveries. You send your bibliographic records to Backstage Library Works for MARS 2.0 processing and we take it from there. We have your bibs enriched at Blackwell’s then run your records through the MARS 2.0 process for bibliographic validatin and authority control processing.
+The advantage of contracting for TOC services through Backstage Library Works is you don’t have to send data to two places or coordinate multiple data deliveries. You send your bibliographic records to Backstage Library Works for MARS 2.0 processing and we take it from there. We have your bibs enriched at Blackwell’s then run your records through the MARS 2.0 process for bibliographic validation and authority control processing.
 '''Note''':	''Please contact your sales representative for pricing information on Blackwell’s TOC solution. A separate profile will be sent to you to define the TOC service''.

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 === Interim Return of Records ===
-Local considerations, particularly in larger libraries, may make return of interim corrections essential. An initial set of all bibliographic authority records can be distributed to the library following the first phase of authority control (pre-Manual Review).
+Local considerations, particularly in larger libraries, may make return of interim corrections essential. An initial set of all bibliographic and authority records can be distributed to the library following the first phase of authority control (pre-Manual Review).
 After Manual Review and the second phase of automated authority control have been completed, MARS 2.0 provides the library with a second set of files. These files contain the records with the headings corrected during Manual Review, plus the additional authority records matched due to headings that have changed during Manual Review.
-−
 == Step 7.3 Question ==
 [[Image:7-3.png]]<br>

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 === After Manual Review ===
-Following Manual Review, the corrected headings are run through the automated MARS 2.0 Authority Control a second time. A second statistical report is created that is the same as the first. It will include a summary report followed by reports of all the heeadings still unmatched. This second phase of authority control results in:<ul><li>Additional heading updates due to corrections made during Manual Review<li>An increase in the number of matched headings<li>Distribution of additional authority records to the library</ul>
+Following Manual Review, the corrected headings are run through the automated MARS 2.0 Authority Control a second time. A second statistical report is created that is the same as the first. It will include a summary report followed by reports of all the headings still unmatched. This second phase of authority control results in:<ul><li>Additional heading updates due to corrections made during Manual Review<li>An increase in the number of matched headings<li>Distribution of additional authority records to the library</ul>
-−
 === Additional Corrections ===
 Manual Review editors often correct an additional 10% of a library’s bibliographic record headings (percentage varies widely among catalogs). Manual Review greatly improves a catalog with older records cataloged over a number of decades, while fewer corrections are made in catalogs of recent records consistently cataloged in accordance with current cataloging standards and practices.

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 [[Image:7-1d.png]]<br>
-In addition to distributing their updated authorities, libraries have the choice of whether they want their associated Brief authorities (unmatched headings) as well as an Unmatched Headings Report. Both of these can useful in helping libraries determine what actions they would like to take with their unmatched authority records.
+In addition to distributing their updated authorities, libraries have the choice of whether they want their associated Brief authorities (unmatched headings) as well as an Unmatched Headings Report. Both of these can be useful in helping libraries determine what actions they would like to take with their unmatched authority records.
-−
 == Step 7.2 Question ==
 [[Image:7-2.png]]<br>

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 == Step 7.1 Question ==
 === Authority Remaster ===
-Some libraries already have a locally established MARS 2.0 authority file that they add to and modify. Many times this file rerpresents a larger group of bibliographic records than the records being sent for MARS 2.0 Authority Control. The library can choose to have this authority file remastered.
+Some libraries already have a locally established MARS 2.0 authority file that they add to and modify. Many times this file represents a larger group of bibliographic records than the records being sent for MARS 2.0 Authority Control. The library can choose to have this authority file remastered.
 To remaster your existing authority file, MARS 2.0 will match the file against the latest national database files using the MARS 2.0 Remaster Service and return the updated MARC authority records to the library. In this case the local authority records are not used to override standard heading practice, but rather as a means of selecting and forwarding national authority records in the library. This will bring your entire authority database up to current national standards.

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 === Record Output ===
-The library has two options for output of updated bibliographic records. The first option is to return the updated MARC records in MARC format for overlay into their ILS system. The second option is to receive a MARC Transaction Record from Backstage Library Works.
+The library has three options for output of updated bibliographic records. The first option is to return the updated MARC records in MARC format for overlay into their ILS system. The second option is to send in all bibs. The third option is to receive a MARC Transaction Record from Backstage Library Works.
         '''Example MARC Transaction Record'''
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 2 $aRegia Deputazione di storia patria per le Marche.$9ADD
-'''Note''': ILS input of a MARC transaction record may not be standard to your ILS system. Check with your vendor to make sure a a transation record can be imported and overlaid on your system.
+'''Note''': ILS input of a MARC transaction record may not be standard to your ILS system. Check with your vendor to make sure a transaction record can be imported and overlaid on your system. Each bib record has to have a unique control number you export & import in order to update our log.
 === Control Number Location ===

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 Backstage Library Works offers a third ongoing service product that we call Bibliographic Record Update Service. This service updates your bibliographic records during our Notification Service.
-The process of importing and updating the library's authority records is straightforward. Control numbers are matched and the newly imported record overlays the old authority record. However, for some ILS systems the updating of hte authority heading is done by a string match on the 1XX or the 4XX of the authority record. If the 1XX or the 4XX are not the same as the old bibliographic authority heading, some ILS systems will not automatically match the new authority heading with the authorized heading in the bibliographic record. Typically, this is done through reports but the effort to reconcile or to populate the authorized heading in the bibliographic record can be partially manual and be time-consuming depending on the ILS and the library.
+The process of importing and updating the library's authority records is straightforward. Control numbers are matched and the newly imported record overlays the old authority record. However, for some ILS systems updating of the authority heading is done by a string match on the 1XX or the 4XX of the authority record. If the 1XX or the 4XX are not the same as the old bibliographic authority heading, some ILS systems will not automatically match the new authority heading with the authorized heading in the bibliographic record. Typically, this is done through reports but the effort to reconcile or to populate the authorized heading in the bibliographic record can be partially manual and be time-consuming depending on the ILS and the library.
 Because of the acceleration of Library of Congress updates to the name and subject files, we have noticed an increase in the amount of updates coming to Backstage each week. As a result, we have developed a service that updates the library's bibliographic record at the same time we update the authority heading. We call this service '''Bibliographic Record Update Service'''.