Step 4.4 - Revision history

Casey: /* Step 4.4: Authority Segmentation by Usage */

2024-05-28T20:05:21Z

‎Step 4.4: Authority Segmentation by Usage

Casey: /* Step 4.4: Authority Segmentation by Usage */

2024-05-28T20:04:58Z

‎Step 4.4: Authority Segmentation by Usage

Nate: /* Step 4.4: Authority Segmentation by Usage */

2015-06-25T18:35:09Z

‎Step 4.4: Authority Segmentation by Usage

Nate at 21:43, 4 April 2013

2013-04-04T21:43:15Z

Nate: /* STEP 4.4 : AUTHORITY SEGMENTATION BY USAGE */

2013-03-21T18:52:53Z

‎STEP 4.4 : AUTHORITY SEGMENTATION BY USAGE

Nate: /* STEP 4.4 : AUTHORITY SEGMENTATION BY USAGE */

2011-12-01T21:34:10Z

‎STEP 4.4 : AUTHORITY SEGMENTATION BY USAGE

Nate: /* marc 21 format */

2011-12-01T21:12:23Z

‎marc 21 format

Nate: Created page with "==STEP 4.4 : AUTHORITY SEGMENTATION BY USAGE== Image:4a-1.png

MARS 2.0 can distribute authority records in single- or multiple-file combinations. The number of files ..."

2011-12-01T17:34:49Z

Created page with "==STEP 4.4 : AUTHORITY SEGMENTATION BY USAGE== Image:4a-1.png<br><br> MARS 2.0 can distribute authority records in single- or multiple-file combinations. The number of files ..."

New page

==STEP 4.4 : AUTHORITY SEGMENTATION BY USAGE==
[[Image:4a-1.png]]<br><br>
MARS 2.0 can distribute authority records in single- or multiple-file combinations. The number of files that are used to distribute your authority records should '''mirror''' the setup of authority indexes in your system.

If all authority records in the ILS are in a single file, regardless of whether a record links to a main/added entry heading or a subject heading, all files can be '''combined'''.

If the local authority file is divided into multiple files based on heading usage within bibliographic records, files should be '''separated''' to mirror your ILS.

The following table shows the distribution of authority records by authority tag and bibliographic usage:
{| border="1" cellspacing="0" cellpadding="5" align="left"
! style="background:silver" | Files
! style="background:silver" | Authority Tags
! style="background:silver" | Bibliographic Usage
! style="background:silver" | Authority Usage
|-
| Name || 100, 110, 111 || 1XX*, 7XX* || name
|-
| Subject || 100, 110, 111, 150, 151 || 6XX* (excludes 655) || subject
|-
| Series || 130 || 4XX*, 8XX* || series
|-
| Title || 100, 110, 111 || 130, 440, 630, 730, 830 || name.title, subject.title, series.title
|-
| Genre || 155 || 655 || genre
|}
<div style=clear:both></div>
''*excludes bib 130, 440, 630, 730, 830 for these entries with asterisk''

It may be that your ILS requires certain combinations in order to load the indexes properly. MARS 2.0 can combine or separate the usage files in whatever method is desired.

For instance, if your ILS requires Subjects be loaded separately, MARS 2.0 will send you one file with '''Subjects''' and one file with '''Names''' (which contains the combined authorities for Series, Title, and Genre).

===names as subjects===
Some authority records for names are coded for use as both a name and a subject. MARS 2.0 is able to distribute those names in the Name file, in the Subject file or in both files, as determined by the usage of the bib heading.

===brief authority records===
For headings in bibliographic records which do not '''fully''' match a heading in any of the selected authority files, MARS 2.0 automatically generates '''brief''' authority records in MARC 21 Authority Format.

For libraries that subscribe to the '''Authority Notification Service''' (see Step 6), these brief authority records allow the program to track the library’s unmatched headings. During each update cycle, MARS 2.0 Notification Service uses these brief authority records to trigger distribution of new national-level authority records for unmatched headings in your database.

Most modern local systems either do '''not''' require an authority record to index unmatched bibliographic headings or can generate authority records for any heading not linked to an authority record. Therefore, most libraries do not need to have brief authority records included in their authority distribution files.

===lc validation records===
MARS 2.0 includes LC validation records as part of the match and delivery processing.

===authority notification services===
After completing your bibliographic basefile processing, Backstage retains a copy of your authority records to build a '''Master Authority File''' for your library. This file is used when you '''subscribe''' to the '''Authority Notification''' or '''Current Cataloging Services''' (see Step 6).

===authority file retention===
Backstage retains archive copies of your authorities distribution files for a minimum of one year following completion of MARS 2.0 projects. The Master Authority File for users of the Authority Notification or Current Cataloging Services will remain archived for at least 3 years.

===marc 21 format===
All authority records provided by MARS 2.0 are in MARC 21 format. If necessary, files can also be output as MARCXML.

[[category:Profile Guide]]

@@ Line 31: / Line 31: @@
 For instance, if your ILS requires Subjects be loaded separately, MARS 2.0 will send you one file with '''Subjects''' (which includes Genre) and one file with '''Names''' (which contains the combined authorities for all Series and Title unless otherwise specified).
-'''NOTE: Polaris, CARL, Koha, Evergreen, Sirsi Dynix systems''', and FOLIO do NOT require Authorities to be separated by usage; a single authority file is generally returned.  '''Sierra''' DOES require separation by usage, please check your current load tables to see how they're segmented. '''Alma''' does not have Authority records returned.
+'''NOTE: Polaris, CARL, Koha, Evergreen, Sirsi Dynix systems, and FOLIO''' do NOT require Authorities to be separated by usage; a single authority file is generally returned.  '''Sierra''' DOES require separation by usage, please check your current load tables to see how they're segmented. '''Alma''' does not have Authority records returned.
 ===Names as subjects===

@@ Line 29: / Line 29: @@
 It may be that your ILS requires certain combinations in order to load the indexes properly. MARS 2.0 can combine or separate the usage files in whatever method is desired.
-For instance, if your ILS requires Subjects be loaded separately, MARS 2.0 will send you one file with '''Subjects''' and one file with '''Names''' (which contains the combined authorities for Series, Title, and Genre).
+For instance, if your ILS requires Subjects be loaded separately, MARS 2.0 will send you one file with '''Subjects''' (which includes Genre) and one file with '''Names''' (which contains the combined authorities for all Series and Title unless otherwise specified).
 ===Names as subjects===

@@ Line 1: / Line 1: @@
 ==Step 4.4: Authority Segmentation by Usage==
-[[Image:ac4-4.png]]<br><br>
+[[Image:a4-4.png]]<br><br>
 MARS 2.0 can distribute authority records in single- or multiple-file combinations. The number of files that are used to distribute your authority records should '''mirror''' the setup of authority indexes in your system.

@@ Line 1: / Line 1: @@
 ==STEP 4.4 : AUTHORITY SEGMENTATION BY USAGE==
-[[Image:4.4.gif]]<br><br>
+[[Image:ac4-4.png]]<br><br>
 MARS 2.0 can distribute authority records in single- or multiple-file combinations. The number of files that are used to distribute your authority records should '''mirror''' the setup of authority indexes in your system.

← Older revision		Revision as of 21:12, 1 December 2011
Line 53:		Line 53:
	All authority records provided by MARS 2.0 are in MARC 21 format. If necessary, files can also be output as MARCXML.		All authority records provided by MARS 2.0 are in MARC 21 format. If necessary, files can also be output as MARCXML.

		+	==LINKS==
		+	<center><font size="4">[[Step 4.1\|4.1]] - [[Step 4.2\|4.2]] - [[Step 4.3\|4.3]] - [[Step 4.4\|4.4]] - [[Step 4.5\|4.5]] - [[Step 4.6\|4.6]] - [[Step 4.7\|4.7]]
		+	<hr>
		+	[[Step 1.0\|1.0]] - [[Step 2.0\|2.0]] - [[Step 3.0\|3.0]] - [[Step 4.0\|4.0]] - [[Step 5.0\|5.0]] - [[Step 6.0\|6.0]]</font></center>
	[[category:Profile Guide]]		[[category:Profile Guide]]

@@ Line 1: / Line 1: @@
-==STEP 4.4 : AUTHORITY SEGMENTATION BY USAGE==
+==Step 4.4: Authority Segmentation by Usage==
 [[Image:ac4-4.png]]<br><br>
 MARS 2.0 can distribute authority records in single- or multiple-file combinations. The number of files that are used to distribute your authority records should '''mirror''' the setup of authority indexes in your system.
@@ Line 8: / Line 8: @@
 The following table shows the distribution of authority records by authority tag and bibliographic usage:
-{| border="1" cellspacing="0" cellpadding="5" align="left"
+{| border="1" cellspacing="0" cellpadding="5" align="left" style="border-collapse:collapse;"
 ! style="background:silver" | Files
 ! style="background:silver" | Authority Tags
@@ Line 31: / Line 31: @@
 For instance, if your ILS requires Subjects be loaded separately, MARS 2.0 will send you one file with '''Subjects''' and one file with '''Names''' (which contains the combined authorities for Series, Title, and Genre).
-===names as subjects===
+===Names as subjects===
 Some authority records for names are coded for use as both a name and a subject. MARS 2.0 is able to distribute those names in the Name file, in the Subject file or in both files, as determined by the usage of the bib heading.
-===brief authority records===
+===Brief authority records===
 For headings in bibliographic records which do not '''fully''' match a heading in any of the selected authority files, MARS 2.0 automatically generates '''brief''' authority records in MARC 21 Authority Format.
@@ Line 41: / Line 41: @@
 Most modern local systems either do '''not''' require an authority record to index unmatched bibliographic headings or can generate authority records for any heading not linked to an authority record. Therefore, most libraries do not need to have brief authority records included in their authority distribution files.
-===lc validation records===
+===LC validation records===
 MARS 2.0 includes LC validation records as part of the match and delivery processing.
-===authority notification services===
+===Authority notification services===
 After completing your bibliographic basefile processing, Backstage retains a copy of your authority records to build a '''Master Authority File''' for your library. This file is used when you '''subscribe''' to the '''Authority Notification''' or '''Current Cataloging Services''' (see Step 6).
-===authority file retention===
+===Authority file retention===
 Backstage retains archive copies of your authorities distribution files for a minimum of one year following completion of MARS 2.0 projects. The Master Authority File for users of the Authority Notification or Current Cataloging Services will remain archived for at least 3 years.
-===marc 21 format===
+===MARC21 format===
 All authority records provided by MARS 2.0 are in MARC 21 format. If necessary, files can also be output as MARCXML.
-==LINKS==
+==links==
 <center><font size="4">[[Step 4.1|4.1]] - [[Step 4.2|4.2]] - [[Step 4.3|4.3]] - [[Step 4.4|4.4]] - [[Step 4.5|4.5]] - [[Step 4.6|4.6]] - [[Step 4.7|4.7]]
 <hr>
 [[Step 1.0|1.0]] - [[Step 2.0|2.0]] - [[Step 3.0|3.0]] - [[Step 4.0|4.0]] - [[Step 5.0|5.0]] - [[Step 6.0|6.0]]</font></center>
 [[category:Profile Guide]]

Step 4.4 - Revision history

Casey: /* Step 4.4: Authority Segmentation by Usage */

Casey: /* Step 4.4: Authority Segmentation by Usage */

Nate: /* Step 4.4: Authority Segmentation by Usage */

Nate at 21:43, 4 April 2013

Nate: /* STEP 4.4 : AUTHORITY SEGMENTATION BY USAGE */

Nate: /* STEP 4.4 : AUTHORITY SEGMENTATION BY USAGE */

Nate: /* marc 21 format */

Nate: Created page with "==STEP 4.4 : AUTHORITY SEGMENTATION BY USAGE== Image:4a-1.png MARS 2.0 can distribute authority records in single- or multiple-file combinations. The number of files ..."

Nate: Created page with "==STEP 4.4 : AUTHORITY SEGMENTATION BY USAGE== Image:4a-1.png

MARS 2.0 can distribute authority records in single- or multiple-file combinations. The number of files ..."