Difference between revisions of "Step 6.6"

Revision as of 11:41, 1 December 2011

STEP 6.6 : CURRENT CATALOGING SERVICE

new bibliographic records

Current Cataloging Service provides automated Authority Control on an accelerated schedule and with rapid record turnaround. The Current Cataloging Service provides both Authority Control for the headings in your current cataloging records and the matching authority records.

At a frequency you select, you send a file to Backstage that contains all new bibliographic records added to your system since the last update. MARS 2.0 programs will perform the same processing on these new bibliographic records as requested for the original file. All files can be submitted and returned via our website.

Alternatively, if you have loaded the new bibliographic records on your local system, you can request that only bibliographic records that were changed by MARS 2.0 processing be returned.

process overview

MARS 2.0 bibliographic cleanup performs all of the necessary validation, updates, and corrections necessary in order to bring the records up to MARC21 standards (see Step 2).

Next, MARS 2.0 compares each heading against the authority files specified (see Step 3). During MARS 2.0 Authority Matching, a file containing every authority record that matched a heading in the new bibliographic records is generated. These new authority records are then compared against the file of authority records previously provided: your MARS 2.0 Master Authority File.

MARS 2.0 identifies and distributes only new and updated authority records.

Duplicate copies of authority records are never distributed.

Unless requested otherwise, MARS 2.0 will use the same profile specifications that were used for your original basefile project in order to process all of your new bibs during the Current Cataloging Serivce.

NEW BIB UPDATE FREQUENCY

To establish your MARS 2.0 Current Cataloging Service, select the frequency you will be submitting files of new bibliographic records (e.g., weekly, monthly, etc.).

The start date can be selected based on local needs. If a library has chosen quarterly Current Cataloging processing, and has selected to begin the processing in April, the updates processing would be scheduled for: April, July, October, January. Both the frequency and schedule can be changed upon request.

Often a library is uncertain as to how often they should send their current cataloging records. A good measurement for determining the frequency you should send us your records is to determine how often your library creates or brings in 5,000 records.

If you are bringing in 5,000 new records a quarter then send us your records quarterly. If you are bringing in or creating 5,000 new records every month then send us your records monthly.

Submit files of bibliographic records to Backstage for Authority Control processing a few days prior to or during the month you have scheduled for processing.

Please note that process could take up to 5 business days and therefore we cannot guarantee that those files sent in the last week will be completed by the end of the month.